Main Duties:

• • Answer telephone, screen and direct calls; 
  • Take and relay messages;
  • Provide information to callers;
  • Greet persons entering organization;
  • Direct persons to correct destination;
  • Deal with queries from the public and customers;
  • Ensure knowledge of staff movements in and out of organization;
  • Book taxi for client and staff upon request;
  • Monitor visitor access and maintain security awareness;
  • Provide general administrative and clerical support;
  • Prepare correspondence and documents;
  • Schedule appointments;
  • Maintain appointment diary either manually or electronically;
  • Organize conference and meeting room bookings;
  • Co-ordinate meetings and organize catering;
  • Control inventory relevant to reception area;
  • Control inventory of stationaries and commodities;
  • Tidy and maintain the reception area and boardrooms;
  • Looking for quotations from suppliers and prepare purchase orders;
  • Organise interviews with candidates and prepare interview pack;
  • Perform any other cognate duties as requested by reporting line.