Job vacancy:

Company Secretary


  • ICSA fully-qualified and or Degree in Law and Management;

  • At least 5+ years of experience in Corporate Secretarial Services within Group Companies;

  • Structured thinker with an ability to communicate effectively;

  • Strong oral and written communication skills in both English and French;

  • Proactive, well-organized, detailed conscious and team player;

  • Ability to work diligently and meet tight deadlines;

  • A high level of accuracy and attention to detail;

  • Sound knowledge of legal & regulatory framework;

  • Ability to maintain high level of confidentiality;

  • Highly motivated with the ability to work well as an individual and from their own initiative as well as being able to work in a team environment;

Main Duties:

  • Ensure compliance with all relevant Statutory and Regulatory requirements, as applicable to the Group (both local and international);
  • Organise and administer meeting of Shareholders, Board Meetings and Board Committee meetings including timely issue of Notices and Agendas, preparation and compilation of Papers for Meetings within agreed timeframes, correct and accurate recording of Minutes of Meetings and validation thereof, timely circulation of Minutes of proceedings to Directors and/or Committee Members, and monitoring of action points;
  • Monitor and assist with statutory filings with regulators / authorities;
  • Liaise with Regulators, Advisers, External Auditors and such other service providers;
  • Assist management in implementing and re-organization of the structure of Group Companies, as may be applicable;
  • Ensure that the Group Companies operate in accordance with their respective constitutive documents;
  • Manage and steer the Company Secretary (CS) team to the intended objectives of the Group;
  • Provide ad-hoc support on special projects; and
  • Perform such other duties relating to the Company Secretarial functions.

Directors and the Board

  • Discharge the statutory duties of Company Secretary so as to ensure that the Board fulfils its lawful obligations, statutory duties and performs its functions in accordance with the applicable laws and regulations;
  • Provide comprehensive practical support and guidance to directors with particular emphasis on supporting the non-executive/independent directors; and
  • Develop, maintain and review Board and its committees’ mandates for new and established sub-committees.

Induction, development, succession

  • Ensure that the procedures for appointment of directors are properly carried out and driving the induction programme, orientation, on-going training and education of directors, including assessing the specific training needs of individual directors for the discharge of their fiduciary and other governance responsibilities.

Group Governance

  • Assist in the development and review of the Governance Framework of the Group in line with the Code of Governance and Best Practices;
  • Ensure compliance with principles of corporate governance, where applicable;
  • Constant review of our Corporate Governance reporting for the Group.


  • Manage Shareholder and other stakeholder relationships with ability and confidence;
  • Regular communication with directors and providing updates on a timely basis; and
  • Such other PR relationships, as may be required.

Kindly express your interest by sending your CV on:

Deadline for application: 07 June 2024

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